Course Icon Project Training

Project Introduction

Designed for Project versions 2016,2013,2010,2007

0800 1337 401

Course Objectives

Welcome to Seven Institute’s course for Microsoft Office Project, one of the most popular scheduling and project management programs on the market. This new version of Project incorporates the ribbon interface with familiar project management tools, such as task lists, resource sheets, Gantt charts, and network diagrams, to provide an easy-to-use project management experience.

This Introduction level is intended to help all novice computers get up to speed quickly. This course will also help more experienced users who have little to no experience with Project and/or the ribbon interface.

This course will cover getting started with Project, using the ribbon interface, Project’s command and contextual tabs, creating a basic project, formatting project elements, updating a project, using Project’s viewing tools, printing a project, and e-mailing a project. By the end of this manual, users should be very comfortable with using program, and able to create and manage a basic project.

Who Should Attend

This course assumes the user understands the basics of using a Windows-based computer. Students should be comfortable using the keyboard, mouse, and Start menu. Understanding and experience with printing and using a Web browser is an asset, but not required. Knowledge of project management concepts and theories is also an asset, but not required. No previous experience with other versions of Project is necessary.

Experience Required

This course assumes the user understands the basics of using a Windows-based computer. Students should be comfortable using the keyboard, mouse, and Start menu. Understanding and experience with printing and using a Web browser is an asset, but not required. Knowledge of project management concepts and theories is also an asset, but not required. No previous experience with other versions of Project is necessary.

Course Syllabus

GETTING STARTED

  • What Microsoft Office Project is
  • What a project is
  • What’s new in Project
  • The advantages to using Microsoft Project
  • The Gantt chart
  • Open and close Project
  • Use the Project interface
  • Interact with Project
  • Get started with Office.com
  • Save, open, and close files
  • Use the Recent List
  • Switch between open projects
  • Plan a project
  • Create a new project
  • Enter tasks, resources, project information, and working time
  • Split tasks into phases
  • Link tasks
  • Move, insert, and delete tasks
  • Open Help
  • Use the Help window and the Help toolbar
  • Search for help
  • Use online and offline help
  • Use the Table of Contents
  • Get help in a dialog box

USING AND CUSTOMISING THE PROJECT INTERFACE

  • Use the File (Backstage) menu
  • Use the status bar
  • Use right-click menus
  • Use the mini toolbar
  • Use dialog boxes
  • Work more efficiently with keyboard shortcuts
  • Use, move, and customize the Quick Access toolbar
  • Use tabs, groups, and option buttons
  • Minimize and expand the ribbon
  • Customize the ribbon
  • Create your own ribbon tabs
  • Reset the Project interface

THE PROJECT TABS

  • The groups on the Task tab: View, Clipboard, Font, Schedule, Tasks, Insert, Properties, and Editing
  • The groups on the Resource tab: View, Assignments, Insert, Properties, and Level
  • The groups on the Project tab: Insert, Properties, Schedule, Status, Reports, and Proofing
  • The groups on the View tab: Task Views, Resource Views, Data, Zoom, Split View, Window, and Macros
  • The Developer tab
  • Project’s contextual tabs

CREATING A BASIC PROJECT

  • Create a blank project
  • Create a project from local or online templates, existing projects, and Excel workbooks
  • Create a basic project, with project information, working time, tasks, and resources
  • Cut, copy, and paste information
  • Use drag and drop
  • Use AutoFill to create tasks
  • Set a task to be automatically or manually scheduled
  • Use change highlighting
  • Clear task information
  • Open and understand the Task Information dialog
  • Choose another calendar
  • Set task view options for the Gantt chart and timeline
  • Create milestones
  • Identify the types of constraints available in Project
  • Apply constraints to tasks
  • Set task deadlines
  • Differentiate between constraints and deadlines
  • Overview of creating and assigning resources
  • Identify different types of task links
  • Link and unlink tasks
  • Create recurring tasks
  • Split tasks
  • Use lag and lead time
  • Mark a task as inactive

UPDATING AND POLISHING YOUR PROJECT

  • Use Undo and Redo
  • Check your project’s spelling
  • Use Find and Replace
  • Add and format drawings
  • Format the Task Entry table by
  • Changing font face, size, and colour
  • Adding text effects
  • Changing the background color of cells
  • Using the Font dialog
  • Use the Format Painter
  • Change the appearance of all text in the Gantt chart and Task Entry table
  • Change alignment and text wrapping
  • Format gridlines
  • Change the Gantt chart style and layout
  • Format individual bars and bar types in the Gantt chart
  • Show and hide Gantt chart elements

PRINTING AND VIEWING A PROJECT

  • Minimize, maximize, and restore the Project window
  • Create a new Project window
  • Arrange, hide, and unhide windows
  • Split a window
  • Sort, filter, highlight, group, and outline data
  • View your entire project or selected tasks
  • Zoom into the Gantt chart
  • Change the timescale scope
  • Format the timescale
  • Save a project as PDF or XPS
  • Print a project
  • Set print options and Page Setup
  • Use Print Preview
  • E-mail a project
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