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Oracle R12 Procure to Pay

0800 1337 401

Overview

This course covers the full 'Procure to Pay' cycle from the point where a requirement for goods or services is identified to the point where the supplier's invoice is settled.

The Oracle R12 Procure to Pay course duration is 4 days with 2 days each for Purchasing and for Payables.

Prerequisites

Delegates should have a working knowledge of the Procurement Process within their own organisation.

Knowledge of Oracle Navigation would be advantageous.

Outline

Course Contents - DAY 1 (Purchasing)

Course Introduction - PURCHASING

  • Administration and Course Materials
  • Course Structure and Agenda
  • Delegate and Trainer Introductions

Session 1: OVERVIEW OF ORACLE PURCHASING

  • Overview of Oracle Purchasing
  • Matching Options
  • Integration with Oracle Payables

Session 2: SUPPLIER MANAGEMENT

  • Supplier Overview
  • Supplier Relationships
  • Contracts
  • Solicitations
  • Supplier Sites
  • Supplier Account Balances
  • Inquire on a Supplier
  • Add a Supplier
  • Amend an Existing Supplier
  • Merge Supplier/Supplier Sites
  • Add an Attachment to a Supplier Record
  • Create an Approved Suppliers List

Session 3: ITEM ATTRIBUTES AND SET UP

  • Define Master Items
  • Assign a Master Item to an Organization
  • Update Parameters Specific to an Organization
  • Copy Item Attributes From a Template
  • Create a Template
  • Set Attribute Controls

Session 4: RFQ AND QUOTATIONS

  • Add or Amend an Existing Supplier List
  • Create a New Supplier List
  • Create a New RFQ
  • Select the Suppliers who will receive the RFQ
  • Print the RFQ
  • Create an RFQ from a Requisition
  • Enter a Quotation

Session 5: APPROVED SUPPLIERS AND SOURCING RULES

  • Create Source Documents
  • Set Up Sourcing Rules
  • Assign the Sourcing Rules to an Item
  • Test the Sourcing Set Up
  • Create an Approved Supplier List
  • Test Autosourcing Set Up

Session 6: PURCHASE REQUISITIONING PROCESSING

  • Overview of Requisitioning
  • The Requisition Form
  • Overview of Approvals
  • Create a Requisition
  • Create a Requisition Using Preferences
  • Create a Foreign Currency Goods Requisition
  • Create a Foreign Currency Services Requisition
  • Add an Attachment to a Requisition
  • Review a Requisition
  • Approve / Reject a Requisition
  • View Action / Approval History
  • Cancel a Requisition
  • Requisition Templates
  • Supplier Item Catalog

Session 7: PURCHASE ORDER PROCESSING

  • Create a Standard Goods Purchase Order
  • Create a Standard Purchase Order Using Preferences
  • Create a Blanket Purchase Agreement
  • Create a Blanket Release
  • AutoCreate a Standard Goods Purchase Order
  • Add an Attachment to a Purchase Order
  • Approve/Reject a Purchase Order
  • Review a Purchase Order
  • Amend a Purchase Order
  • Copy a Purchase Order
  • Close / Cancel a Purchase Order
  • Freeze a Purchase Order
  • Other Control Actions
  • Print a Purchase Order
  • Purchase Orders and Projects
  • Workflow Document Creation

Session 8: PURCHASE ORDER RECEIPT PROCESSING

  • Overview of the Receiving Process
  • Exceptions
  • Receipt Routing
  • Receipt Processing Methods
  • Payment on Receipt
  • Correct a Receipt
  • Return Goods to a Supplier
  • Find and Review Receipts
  • Receiving Tolerances

Session 9: INTEGRATION WITH OTHER MODULES

  • Integration with Payables
  • Integration with Inventory

Course Contents - DAY 2 (Purchasing)

Session 10: ENTERPRISE STRUCTURE OVERVIEW

  • Organizations
  • Defining Locations
  • Units of Measure
  • Item Categories

Session 11: RAISING IPROCUREMENT REQUISITIONS

  • Shopping by Store
  • Shopping to Category
  • Checkout Process

Session 12: RECEIPTING A PO IN iPROCUREMENT

  • Express Receive
  • Standard Receipting
  • Returning Ordered Items
  • Receipt Corrections
  • View Receipts

Session 13: NON-CATALOG REQUESTS

  • Requisition Information
  • Smart Forms
  • Information Templates
  • Review Approver List
  • Review and Submit

Session 14: PURCHASING SET UP OVERVIEW

  • Purchasing Profile Options
  • Purchase Order Matching and Tax Tolerances
  • Purchasing Document Security, Routing and Approval
  • Approval Assignments and Approval Groups
  • Purchasing Options
  • Receiving Options

Session 15: PURCHASING ACCOUNTING

  • Accruals
  • Encumbrance Accounting
  • Generate Uninvoiced Receipt Accruals
  • Close a Purchasing Period

Session 16: PURCHASING EXERCISES

Course Contents - DAY 3 (Payables)

Session 17: INTRODUCTION

  • Overview of a Payables System
  • Oracle Payables Workflow
  • Additional Features of Oracle Payables
  • An Overview of Payables in a Business
  • Integration with Other Modules
  • The Payables Cycle

Session 18: ENTER INVOICES

  • Invoice Types
  • Invoice Matching
  • Invoice Import
  • Invoice Gateway
  • Enter a Non Purchase Order Invoice
  • Enter a Standard Purchase Order Invoice
  • Process a Credit Note - Match to a Purchase Order
  • Process a Credit Note - Match to an Invoice
  • Recurring Invoices
  • Applying Prepayments to an Invoice
  • Foreign Currency Invoices
  • Entering Taxes on Invoices
  • Debit memos

Session 19: INQUIRY ON INVOICES

  • Invoice Inquiry Overview
  • Find Invoices
  • Find Invoice Distributions
  • Calculate Supplier Balances
  • Review High-Level Invoice Information

Session 20: APPLY AND RELEASE HOLDS

  • Types of Hold
  • Apply a Manual Invoice Hold
  • Release a Manual Invoice Hold

Session 21: APPROVE INVOICES

  • Approval Methods
  • Approve a Non-PO Invoice

Session 22: ADJUST OR CANCEL INVOICES

  • Add an Attachment to an Invoice
  • Adjust an Invoice
  • Cancel an Invoice
  • Create and Use a Clearing Payment Type

Session 23: PAYMENT BANKS AND PAYMENT PROCESSING

  • Payment Workbench
  • Manual and Quick Payments
  • Payment Methods
  • Process a Payment Batch
  • Amend a Payment Batch
  • Cancel a Payment Batch
  • Stop / Void a Payment
  • Set Up an Internal Bank Account

Course Contents - DAY 4 (Payables)

Session 24: GENERAL LEDGER TRANSFER

  • Accounting Methods
  • Accounting Entries for Payables Transactions
  • Create Accounting Process

Session 25: INTEGRATION WITH OTHER MODULES

  • Integration with Oracle Purchasing
  • Integration with Oracle Assets
  • Integration with Oracle Self-Service Web Applications
  • Integration with Oracle Projects

Session 26: PAYABLES SET UP OVERVIEW

  • Define Financials Options
  • Define Payables Options
  • Define Special Calendars
  • Define Purchase Order Matching and Tax Tolerances
  • Define Invoice Hold and Release Names
  • Create Templates for Entering Expense Reports
  • Open Payables Accounting Period

Session 27: PAYABLES PERIOD CLOSE

  • Payables Period End Procedures
  • Run the Accounts Payable Trial Balance
  • Close the Payables Accounting Period
  • Resolve period-end exceptions
  • Open the Following Payables Accounting Period

Session 28: WITHHOLDING TAX

  • Set Up Tax Types
  • Set Up Inland Revenue supplier account
  • Set Up Withholding Tax Special Calendar
  • Set Up Tax Codes
  • Set Up or amend supplier account
  • Process supplier invoice with Withholding Tax
  • Query back and validate tax deduction invoice

Session 29: ACCOUNTS PAYABLE EXERCISES

  • Enter Standard Invoices with Multiple Lines
  • Enter Invoices Using PO Default
  • Running Reports
  • Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
  • Enter a Credit Memo and match to a standard invoice
  • Enter an Advance
  • Invoice Inquiry
  • Amend an Invoice (PO Invoice)
  • Cancel Invoices
  • Enter an Expense Report and Apply a Prepayment/Advance
  • Apply a Manual Hold Invoice
  • Un-Apply a Prepayment
  • Enter a Discounted Invoice Matched to a Purchase Order

Session 30: ACCOUNTS PAYABLE PAYMENTS EXERCISES

  • Payables Payment Run
  • Quick Payment
  • Manual Payment
  • Void a Single Payment
  • Issue a Refund
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